Our Process

Step-by-Step approach ensures no Office Transformation detail is overlooked.

We’re “in-the-details” furniture people, who are also people focused; so when starting an office design process, we work with architects, designers, construction managers and others to partner with you for the journey. Our thorough project management process ensures we have a sound understanding of your every functional and aesthetic need, the spatial and leasing parameters of your premises, and agreed-upon progress milestones, so together, we can deliver a personalized furnished office space on time and on budget.

In today’s uncertain climate, the workspace is adapting and companies are navigating new challenges and opportunities.

The future of the workspace is changing rapidly, with a greater emphasis on health, well-being and sustainability. Many companies also are adjusting to a future of hybrid working with an uncertain employee density in the building on any given day. Through in-house design, or with your designer of choice, we will develop a site plan fitted with the most adaptable furniture to meet your changing needs.

When assessing your workplace strategy, we can advise you on the optimization of your existing office space or develop a plan to furnish your new workspace.  By getting involved early in the process, we will help you create a safe, productive, collaborative, and beautiful office space that is tailored to your people and supports your business objectives.

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Workplace Strategy

By collecting data and insights from the people that use your workspace, we can create workplace strategies that are robust and statistically proven.

Our team of workplace specialists uses expert research techniques to fully understand your employees’ needs to develop a strategy to transform your office space and how your people work.

We assess your current workspace and make informed recommendations on optimizing it for the future to support your organizations long-term goals and vision.

Space Planning, Optimization & Layout

Space planning and optimization is key to any office design project.  Whether it’s working off a designer’s floor plan or from an architect’s rough sketch, we take into consideration key factors such as your flexible working strategies, departmental collaboration, storage requirements and technology needs to create an efficient workspace.

Jefferson Group provides you with a well-synchronized team of skilled consultants to plan and furnish your workplace with style and comfort—from seating to boardroom and reception. Whatever your style, our workplace specialists will customize your space to best reflect your image. We will satisfy your budget and work process requirements with beautiful, functional furniture.

Workplace ergonomics are fundamental to employee well-being and productivity.  We can support you at the outset of a design project or assess your current setup to create the best environment for your team.  We can advise on the most effective ergonomic tools and practices to keep your team at maximum health, happiness, and productivity.

Furniture Showrooms/Spec’ing

Today’s business environment demands even greater levels of flexibility and cost efficiency. Our newest product lines are built with this in mind—modular workstations, moveable walls, height-adjustable furniture, multi-functional desking systems and flexible configurations that easily integrate into any space.

You and your staff deserve the best – from the front desk to individual work areas and meeting places, break away from the traditional and communicate your company culture with Jefferson Group’s broad offering of furniture and seating! Work, Meet and Relax with unique furniture and creative designs, combined with color, materials, and walls to make your space special and bring your brand to life!

As part of this process, Jefferson Group’s team will coordinate showroom tours so you can evaluate brands, styles and configurations based on your specific requirements.

Furniture Fit-Out & Leveling

An experienced member from our team will work with your company to create an exact furnishings package to fit your floorplan, timeline and budget, with an attractive, efficient space plan to complement your corporate image and enhance productivity.

Based on our experience, we’ll evaluate multiple furniture brands, their individual features, and the overall product longevity to be sure your firm is making the best investment.

We’ll bring additional value and streamline this process as we meet with your team and work through our Workplace Appraisal Checklist!

Furniture Selection

Our clients treat us as an extension of their own organization. We value your trust, and become an essential part of your project as the timeline progresses.

As we listen and collaborate to fulfill your vision for the perfect workplace, you’ll benefit from Jefferson’s respected partnerships with highly skilled and talented team specialists and manufacturers who bring those visions to fruition.

Colors, materials, finishes and accents all combine with your overall design theme, and utilizing AutoCAD/CAP Software, we produce floor plans, isometrics and elevation drawings to visualize your new work environment.

Your finished space comes to life as we produce beautiful, realistic renderings showing the furniture, flooring and walls you’ve selected!

Trade Coordination

Jefferson’s project management team coordinates the furniture portion of your project, ensuring vital communication at project meetings, progress reports and timely delivery of your finished office space.

Communication between all parties is essential every step of the way, as Jefferson Group works closely with your IT manager, architect, the site contractors and building landlord to be sure we are achieving all milestones on the timeline.

As furniture is produced we monitor schedules, delivery dates and actual space readiness to ensure that your project stays on track for success!

Site Coordination

As your space comes together and installation of your furniture begins, we’ll request a walk through with you during the installation – it give you a chance to see our progress and potentially make any last minute position or location adjustments.

As we wrap up the installation and get ready for your staff, IT wiring and electrical connections are made by the respective trades, power + data are tested, furniture is inspected and cleaned and final walkthroughs take place.

Jefferson Group’s project management team will maintain presence on site to ensure that the furniture is installed per the approved plan, functional and ready for Day 1.

Weekly Project Meetings, Site + Trade Coordination

Jefferson’s project management team coordinates the furniture portion of your project, ensuring vital communication at project meetings, progress reports and timely delivery of your finished office space.

Communication between all parties is essential every step of the way, as Jefferson Group works closely with your IT manager, architect, the site contractors and building landlord to be sure we are achieving all milestones on the timeline.

As furniture is produced we monitor schedules, delivery dates and actual space readiness to ensure that your project stays on track for success!

Installation + Site Progress Walkthroughs

As your space comes together and installation of your furniture begins, we’ll request a walkthrough with you during the installation – it gives you a chance to see our progress and potentially make any last-minute position or location adjustments.

As we wrap up the installation and get ready for your staff, IT wiring and electrical connections are made by the respective trades, power + data are tested, furniture is inspected and cleaned and final walkthroughs take place.

Jefferson Group’s project management team will maintain presence on site to ensure that the furniture is installed per the approved plan, functional and ready for Day 1.

Punch List + After Care Package

Jefferson Group will work closely with you after your move-in, to make sure any changes, new requests, and remaining items are wrapped up as quickly as possible. Our unique AFTER CARE ELITE PROGRAM will save you time and effort as we capture staff needs individually and then work through proactive solutions based on management feedback.

Your furniture investment is covered under protective warranties, Jefferson Group will issue copies of warranty documents and service any ongoing needs.

Post-project, we can continue to help you create more efficiencies to maintain your new space – offering reliability, accountability and the expert guidance our clients deserve and have come to expect.